Step 1
Client submits request
Describe goods or services, quantities, budget, and delivery date.
Process
How procurement works
Nineteen operational steps in production — summarised here for the preview. Every action is auditable: who, what changed, when, and supporting documents.
Step 2
Procurement reviews & sources
Officer validates the request; manager approves sourcing.
Step 3
RFQ issued to suppliers
Suitable verified suppliers are invited to quote.
Step 4
Quotations evaluated
Comparative schedule and recommendation prepared.
Step 5
Client approves award
Selected quotation is confirmed before ordering.
Step 6
PO, delivery & close-out
Purchase order, delivery confirmation, invoice, and payment recording.
Who does what
Client
Submit requests, compare quotations, approve awards, confirm delivery.
Supplier
Maintain compliance, respond to RFQs, accept POs, upload invoices.
Procurement officer / manager
Review requests, invite suppliers, evaluate quotes, issue POs.
Compliance & finance
Verify registrations, track document expiry, record payments.